Labelling Machines & Accessories

FAQs

What are the Benefits of Using a Labelling Machine in the Office?

Labelling machines offer a range of benefits that help improve the organisation and efficiency of your office. They provide a quick means of labelling files, folders, equipment, and other assets, which not only improves the visual organisation but also reduces the risk of misplacing important items. 

With a labelling machine, you can create consistent, easy-to-read labels that are especially helpful in a busy office where multiple people need to access documents or supplies.

How Do I Choose the Right Labelling Machine for My Office?

Choosing the right labelling machine will naturally depend on the specific needs of your office. The first factor to consider is the volume of labels you’ll need to create on a regular basis. 

If you’re looking for a machine capable of printing large quantities of labels with quick turnarounds, then a high-speed, desktop label maker might be your best option. For smaller, more detail-oriented tasks, a handheld or portable label maker could be more appropriate. 

Also take a moment to think about the types of labels you'll be using in your office. Some machines can print a wide range of label sizes and materials, from address labels to file folder labels. If versatility matters, then it’s best to consider a labelling machine that caters to this varied output. 

Finally, take into consideration features such as connectivity options, ease of use, and whether the machine can print custom designs or barcodes to ensure it fits seamlessly into your preferred workflow.

What Types of Labels Can I Use with a Label Maker?

The great thing about label makers is that they’re versatile and compatible with a wide range of label types, allowing you to easily customise your labels to suit your needs. 

Common label types, such as those manufactured by Avery, include address labels, barcode labels, file folder labels, and name tags. Their labels can be printed via standard inkjet or laser printers. You’ll also find durable, weather-resistant labels that are well-suited for outdoor use or labels that can withstand high temperatures in industrial settings.

For purpose-built label makers and printers, such as those manufactured by Dymo and Brother, they have their own range of OEM label cartridges that print directly from the label maker. 

When deciding on the types of labels you want to use,  make sure to double-check and confirm the compatibility of the labelling machine with specific label types so that you land on the right one for your needs.

Can I Print Barcodes Using a Labelling Machine?

You certainly can! Many labelling machines are capable of printing barcodes, including traditional linear barcodes and an array of newer 2D barcodes (such as QR codes). This makes them a great tool for inventory management, product identification, and other office needs. 

Barcode printing facilitates streamlined stock-taking processes and improves tracking accuracy, especially in environments where items need to be quickly scanned and identified - such as in a warehouse. Some models come with built-in software or templates specifically designed for creating barcodes, while others allow you to easily connect to your computer or database to generate and print barcodes. 

When perusing the range we stock, check the features of the labelling machine you’re considering to confirm it supports barcode printing.

What is a Thermal Label Printer and How Does it Work?

Many labelling machines work through the use of thermal printing. It works by using heat to transfer ink onto the paper, resulting in high-quality labels. Labelling machines that utilise direct thermal printing provide a cost-effective means of labelling as there is no need for ink cartridges or ink ribbons.

With this form of thermal printing, the thermal print head heats up the surface of the heat-sensitive labelling material, which then creates the desired image (words, barcodes, etc.). 

There is another form of thermal printing that still utilises ink ribbons (this is known as thermal transfer printing), but a significant number of labelling machines tend to work through direct thermal printing to avoid the need for ink ribbons.

If you have a set preference, be sure to check the product details of the labelling machine you’re considering to confirm the form of printing technology it uses. 

Are There Portable Label Printers for Mobile Use?

Yes, there are portable label printers designed for mobile use or with mobile-compatible features, making them a great option for on-the-go labelling. These portable labelling systems can easily be carried around the office, warehouse, school, or other work environments, allowing you to create labels with ease whenever and wherever you need them. Dymo and Brother are two such brands that offer several portable options.

Given their on-the-go nature, portable label printers are often battery-powered, meaning you can use them in locations where access to power outlets is limited. They’re a solid choice for small-scale labelling tasks such as naming folders, labelling equipment, or creating shipping labels on the spot. Some models also utilise Bluetooth connectivity, which enables you to print labels directly from your smartphone or tablet without the need for an internet connection.

Can I Create Custom Labels with a Labelling Machine?

Absolutely! Many labelling machines offer custom label creation so that you can personalise your labels with logos, special text, graphics, or specific colour schemes to make labels more instantly recognisable at a glance. Custom labels can also be used to add a professional touch to files, folders, products, or any other items in the office. 

How customisation works will differ between labelling machines. Some label makers come with built-in software that allows you to design and customise labels with ease on your computer or smart device, while others offer simple input options to create text-based labels. If your office requires branding or specific design elements, choosing a labelling machine that supports additional customisation is the way to go

Avery’s range of labels, for example, are supported by their free software solution called Design & Print, which is accessible online. This software allows users to easily create and customise labels based on preset templates that cater to all Avery sticker label types.

How Do I Maintain and Clean My Labelling Machine?

Just like a standard printer, proper maintenance and cleaning of your labelling machine will help ensure its longevity and optimal performance. 

It’s important to note that maintenance and cleaning can differ between labelling machines, so it’s best to refer to the user manual itself to see exactly how to clean and maintain components without running the risk of causing unintended damage. Improper maintenance or cleaning that leads to damage could void applicable warranties, so make sure you always follow the manufacturer’s guidance.